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Camp Information

Hours of Operation and Location of Camp

June 14th, 2017 – August 4th, 2017

7:30 am – 5:30 pm

Cartoogechaye Elementary School, 3295 Old Murphy Road, Franklin, NC 28734

Ages

5-12 years
Elementary students who have completed Kindergarten are eligible to attend. Students ages 13 and under who have completed any middle school grade are eligible to attend.
Counselor-in-Training volunteer program is available for selected students ages 15 up to age 18.
Registration
Pre-registration is required for all Campers. Online Registration will be available on January 27th, 2017 by clicking on the link on the Summer Edventure Camp Homepage. In addition to the registration form, all parents/guardians must provide a copy of their child’s birth certificate, immunization record, and proof of insurance. If your child attended camp last year you do not need to bring in a copy of your child’s birth certificate or immunization record.

Enrollment is accepted on a first-come, first-serve basis provided there are available slots. Parents/Guardians must complete a registration form and submit it with a non-refundable registration fee of $30, payable to Macon County Schools, to hold the Camper’s slot. Children will be allowed to attend the program only after all registration forms and the complete tuition payment have been submitted. To ensure the Camper’s participation in the program, summer tuition is due in full by June 5th, 2017. Payments can be made at the Summere Edventure Camp\VIP office located at 1202 Old Murphy Road, Franklin, NC 28734.

Tuition, Fees and Payment Plan

Tuition: $1088.15 for the 7-week summer 2017 program, plus a non-refundable $30 registration fee. A limited number of part-time slots are available for session A (June 14th-July 7th, cost $550) and session B (July 10th-August 4th, cost $650). Full tuition payment is due by Monday, June 5th, 2017 prior to the beginning of Camp. Tuition fees are paid to reserve the entire summer of child care, according to the option agreement, regardless of the actual number of day/hours the child attends. Macon County Schools reserves the right to offer the summer Camper slot to other interested parties if the full tuition is not received by June 5th, 2017. Registration fees are not refundable for any reason.

Late Charges: All Campers must be picked up daily by 5:30 pm. Parents/Guardians arriving after 5:30 pm will be assessed a late charge of $1.00 per child for every minute after pickup time. Repeated late pickups will be cause for removal from the program.

Subsidized Payments: Some families may qualify for fee assistance from the Department of Social Services. For more information about subsidized care, please call Amy Breedlove at Macon County Department of Social Services 1-828-349-2134.

Program Activities and Offerings

Activities are planned around the interests and needs of the children and include the following: physical activity; arts and crafts; independent and group activities; quiet time for reading, journaling, drawing, coloring, painting; and enrichment opportunities shared by community agencies, businesses, and individuals. Summer Edventure Camp will strive to maintain a balance between self-directed and adult-guided activities, periods of play alternated with periods of rest, and opportunities for outdoor play.

Weekly themes and a schedule will be available prior to the start of Camp on the Summer Edventure Camp Website. On-site activities may include sports, arts and crafts, science projects, and guest presenters and performers. Enrichment field trips to local attractions, museums, parks, and recreational facilities will be offered. Size of activity and the age group served may be limited.

Arrival and Departure of Children

Parents/Guardians are required to sign the sign-in and sign-out sheet when picking up or dropping off their child. The child will be released only to authorized persons as listed on the registration form by the parent/guardian. Only persons age 18 and over are allowed to sign out a child. The parent loop is for your convenience and the safety of the children. The morning parent drop-off loop will operate 7:30 – 8:30 am daily, and the afternoon parent pick-up loop will operate 4:30 – 5:30 pm each day. Pick-up is not permitted between 4:15 and 4:30pm; doors to the school building will be locked during this time in order to prepare for the loop traffic. At other times throughout the day, child(ren) must be escorted into and out of the building by an adult.

Absences and Illness

If a child will not be attending the program because of scheduled appointments, vacations, or other planned absences, the Camp coordinator must be notified in advance. If a child is ill, the parent/guardian will be notified to pick up the child immediately, and if he/she cannot be reached, the emergency contact person listed on the registration form will be contacted.

Medication Administration

Macon County Schools Policy 6125, Administering Medicines to Students, will be strictly followed during Summer Edventure Camp. When a child should be given either prescription or over-the-counter medicine, the parent/guardian must provide the Camp coordinator with a physician’s prescription and a completed Request to Administer Medication Form signed by the physician. The medication must be hand-delivered to a staff member; that is, no medications may be delivered by the child. The medication must be provided in the original container accompanied by the doctor’s directions. Parents/Guardians must inform the Camp when the medicine is to be discontinued.

According to child care licensing standards, sunscreen is considered a medication and requires parent authorization. Staff will offer Campers opportunities throughout the day to apply sunscreen and will assist if necessary. It is recommended that parents apply sunscreen to children prior to arriving at Camp each day. A brand-name sunscreen with SPF of 30 or higher will be supplied by the Camp. In accordance with North Carolina child care laws and Macon County Schools policy, no other sunscreens may be brought and used by Campers without a doctor’s prescription.

Food Service

Breakfast, lunch and afternoon snacks are provided daily at no extra charge and are catered by the Macon County Schools Child Nutrition Department and served on-site. On occasion, boxed lunches and snacks will be provided while on field trips. Please be advised that there is neither refrigerated storage available nor space for coolers for Camper lunches. Parents/Guardians who wish to provide a treat in honor of a child’s birthday should contact the Camp coordinator to determine the number of children to be served and plan the date. Only store-bought, pre-packaged food items are allowed.

Transportation

Parents/Guardians must assume responsibility for transportation to and from the Summer Edventure Camp campus each day. Transportation for enrichment field trips by Macon County Schools activity bus, driven by certified drivers, will be coordinated through the school system’s transportation department. Parent/Guardian signature on a comprehensive field trip permission form is required for all Camper trips off-site.

Insurance

The Macon County School Board requires parents/guardians to provide accident/health insurance coverage for their children in order to participate in Summer Edventure Camp. Many families are covered by the parent’s policy at work or their own private policies. Public school students may sign up for accident insurance in the fall of each year.

Discipline Policy

Summer Edventure Camp is an optional program that is available to children and their parents. We believe that children are entitled to a pleasant and harmonious environment and make every effort to provide such a setting for enrolled children. Combined with the educational and recreational aspects of the program is a philosophy of encouragement, support, and positive reinforcement. At the time of enrollment, parents sign a statement that they have read and understand these operational policies and the Discipline and Behavior Management Policy (attached). The following guidelines will be enforced:

1. Corporal punishment is not used.

2. When discipline in necessary, the Camp coordinator will use various methods to gain the Campers’ attention and cooperation.

a. Calling down the Camper and giving the Camper a warning.

b. Discussing the problem with the Camper privately, and/or

c. Giving the Camper a “time-out” where the child is removed from the activity for a short time (3-5 minutes). The “time-out” space, usually a chair, is located away from the program activity but within the Camp staff sight.

3. After a brief interval of no more than 5 minutes, the Camp staff will discuss the incident and appropriate behavior with the child. When the child returns to the group, the incident is over, and the child will be treated with the same affection and respect shown to the other children.

4. When these methods do not improve the Camper’s behavior, the Camp coordinator will consult with the parent/guardian.

5. If repeated efforts do not cause the Camper’s behavior to improve, after a third written warning to the parent/guardian, the Camper will not be allowed to participate in the program for the remainder of the summer.

6. If the Camper is removed from Camp for disciplinary reasons, there will be no refund of the monies paid.

7. Parents/Guardians are responsible for any malicious damage of school property.

What to Bring

Campers are highly encouraged to wear tennis shoes daily. All sandals must have a heel strap. Please pack a swimsuit and towel everyday in a backpack or bag. One piece swimsuits required for girls. Parents/Guardians will be given a weekly plan of daily activities that will indicate what additional items Campers need to bring. Weekly schedules will also be posted on the Summer Edventure Camp website this will also indicate any items your camper may need to bring while camp is in session. All items must be clearly marked with the Camper’s name in permanent ink.

What NOT to Bring

Please do not bring food or snack items. Breakfast, lunch and afternoon snacks will be provided. Please do not bring money, candy, toys, hand-held or electronic games, head phones, or any other personal items from home. These items are easily lost and distract from the Summer Edventure Camp experience. Macon County Schools cannot be responsible for lost personal property.

Camper Shirts

For safety reasons, Campers must wear a Camp T-shirt on all field trips. New shirts may be purchased for $10. Campers may wear a Camp T-shirt from previous years. Campers are allowed one free shirt and then additional shirts can be purchased as needed. You may purchase extra shirts at Summer Edventure Camp on Parent Night.

Information Day

Parents/Guardians are required to attend a parent information evening on Tuesday, June 13th, 2017 drop-in between 5:00pm to 7:00pm, prior to the first day of Summer Edventure Camp. A calendar of activities and field trips will be available at that time. A schedule of activities will also be available on the Summer Edventure Camp website.

Licensure

Macon County Schools Summer Edventure Camp is licensed by the North Carolina Department of Health and Human Services, Division of Child Development, and is governed by the Child Care Policies as set forth in the Child Care Handbook. If you have any questions or concerns about the Summer Edventure Camp program or state licensing standards, please feel free to contact Kara Jones, Child Care Licensing Coordinator, at (828) 293-0314.

Non-Discrimination Statement

In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 326-W, Whitten Building, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call (800) 795-3272 or (202)720-5964 (TTY). USDA and Macon County Schools are equal opportunity providers and employers.

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